Council of Docked Breeds

 Constitution

 NAME

 The organisation shall be called the Council of Docked Breeds, hereinafter referred to as the Council

 OBJECTIVES

  1. The Council insists that the tail docking option should be legally available for all traditionally docked breeds and that any restrictions work against animal welfare. The Council campaigns for the reintroduction of the tail docking option.
  2. The Council will monitor and record tail damage problems / hygiene problems / health, medical, rescue & social problems, along with all other incidents caused through the lack of tail docking and present to the appropriate authorities at a time deemed to be appropriate.
  3. The Council will encourage veterinary surgeons to support and assist our stance and Objectives

 MANAGEMENT

 The management of the Council is the responsibility of the Co-ordinating Board, consisting of Executive Officers and Delegates.

 The Executive Officers are: - The Chairman, Secretary, and Treasurer. The Delegates are: - Helpline Officers, with Regional Delegates representing the United Kingdom .  Delegates are responsible for the co-ordination of activities within their respective regions.  Each member of the Board has one vote; the Chairman also has a casting voteExecutive Officers and/or Delegates need to have been fully paid up CDB members for a minimum of three years before being proposed for office.

 The Board may discuss and decide Council business on the telephone and by email. The Board may co-opt or seek the advice or services of such individuals it deems necessary to assist the furtherance of the Council objectives, e.g. Legal, Veterinary, Political or Public Relations experts who will be referred to as Consultants, with no voting powers.

 The Chairman shall be appointed annually by the Board from its members.  The Chairman shall call Board meetings.  A quorum at Board meetings shall be two Executives plus four Delegates. The Board may rename, introduce or cancel management positions at any time, as deemed necessary to ensure the smooth running of the organisation.

Membership will be phased out and no renewals taken. Life Membership shall continue for Board Members and those attending the 2007 EGM.

 MEMBERS CONDUCT

 The campaign must be conducted with decorum and the members are expected to conduct themselves accordingly.  Members are encouraged to advertise their membership and are urge to promote Council aims whenever possible.

 The Board has the power to suspend and report to the membership any member acting in such a way which would be deemed detrimental to the attainment of the stated objectives.

 GENERAL MEETINGS

 Not less than 28 days clear notice will be given when General Meetings are called.  Resolutions, which need to be formally proposed and seconded, must be submitted to the Secretary up to 14 clear days before any meeting.

 Proposals may be submitted from the floor of the meeting, at the discretion of the Chairman but must relate to the business under discussion.  Except on a point of order, when a member may seek the permission of the meeting that the proposal be considered. Intervals between General Meetings shall not normally exceed 12 months.

 A Board member will be invited to take the Chair at each General Meeting.  The quorum of the Board will be deemed to form a quorum at a General Meeting.

 Normal rules of debate will be followed and the decision of the appointed Chairman shall be final.  Voting shall be a single vote per member and the Chairman shall have a casting vote.

 Being a National Organisation, the Board may nominate certain clear issues as open to postal or online voting; this will apply only to members residing in the UK .

FUNDS

 The Treasurer is responsible to the Board for overseeing the financial affairs of the Council.  Reserves are held in Current and High Interest bank Accounts, in the name of the Council of Docked Breeds.  Signatories are the Treasurer and either one, of two specified executives.

 The Board will maintain a close scrutiny of expenditure and assets. The Treasurer shall present a report at every meeting of the Board.  Capital and project expenditure, exceeding the sum of £500.00 but less than £1000.00 must be approved by the Chairman and at least two other executives.  Capital and project expenditure in excess of £1000.00 must be approved by the Board.  Where a single order exceeds £500.00, an Order Note signed as above shall be presented to the Treasurer in advance of the order being placed.

 Audited Reports will be submitted to the Board each year & to each General Meeting. Disposal of assets on dissolution shall be determined by the Life Members at the appropriate time with final balance of funds being distributed to non political Canine Charities of their choosing.

 OMMISSIONS

 Any matters not included in this constitution, or any unforeseen matters arising shall be considered and determined by the Board.

Effective   DECEMBER 2007

Replaces previous issue dated NOVEMBER 2006